Planning & Design

4 Carat Package

Price: $6,950 + Travel

Our 4 Carat Package is our premium service and includes 40 planning and design hours, as well as 30 wedding weekend management hours.  The Modern Wedding Planner will oversee every detail of the wedding.  From style and design, to multiple wedding weekend events and post wedding day activities, the Modern Wedding Planner will handle every intricate detail ensuring an unforgettable wedding.  The 4 Carat Package is designed for couples who want the ultimate Modern Wedding experience.

Planning & Design

• Wedding Planning and Design Hours (40 Hours) – The 40 hours will be used toward the planning and design of the destination wedding. The Modern Wedding Planner will handle every detail to ensure that all of the planning needs have been covered.  After the initial consultation, the Modern Wedding Planner will recommend on which specific areas to focus the consultation hours, depending on our clients’ wants and needs.

• Set Wedding Budget – The Modern Wedding Planner will help allocate dollars, manage expenses, oversee contracts, negotiate with vendors, choose vendors suitable to taste and budget, and help determine priorities when it comes to allocating monies.  The wedding couple and their Wedding Planner will use a company budget worksheet to track all wedding expenses, ensuring that the budget is in order.

• Define Style and Design of Wedding and Reception – The Modern Wedding Planner will present ideas and concepts for attire, floral and décor, stationery, linens, lighting, rentals, cuisine, and entertainment that represent the overall vision, goal, and end product that the wedding couple envision. The Wedding Planner will also create and present an online storyboard or design board to help the couple visualize the wedding style and design.

• Interview and Select Photographer – The Modern Wedding Planner will present photographer options, as well as correspond with the photographer on scheduled engagement shoot and/or day-after wedding shoot, requested family pictures, weekend itinerary, and the timeline.

• Interview and Select Florist – The Modern Wedding Planner will correspond with the florist on overall design for all events, request estimate and proposal, overview ideas with florist, confirm order and payment, communicate any changes along the way, meet with florist in destination location, and oversee floral installation for all scheduled events and day-of wedding.

• Choose Menu – The Modern Wedding Planner will correspond with the caterer on all menu(s) for welcome dinner, rehearsal dinner, reception, and post wedding day brunch, request estimate and proposal, overview ideas for room/floor plan set-up, confirm order and payment, communicate any changes along the way, meet with sales person/manager in destination location, and oversee set-up on day-of to give instruction for floor-plan/ table set-up additions or changes.

• Choose Cake Vendor – The Modern Wedding Planner will present cake design ideas and will correspond with the cake designer on type, tier, flavor, and design details on cake.

• Email Master Itinerary to All Vendors – The Modern Wedding Planner will email a master itinerary to all vendors including officiant, musicians, photographer, videographer, caterer, florist, bridal party, and all other wedding professionals and parties involved.  Also, the Wedding Planner will confirm details with transportation manager for any pick-ups and drop-offs.

• Coordination of Music for the Ceremony and Reception – The Modern Wedding Planner will provide music recommendations and will make arrangements with musicians, request a song-list, and correspond about itinerary and timeline for set-up/sound check.

• Present Invitation Options  – The Modern Wedding Planner will present invitation options that are suitable to the budget and overall wedding style and design.  The Wedding Planner will also assist on invitation wording for save-the-date, invitation suite, programs, menus, place cards, signage, welcome itinerary, tags, and all other stationery goods.

• Present Ideas for Favors, Welcome Bags, and Place Order – The Modern Wedding Planner will present ideas for guest party favors and welcome bags and assist in ordering.  The Wedding Planner will be responsible for the assembly and arranging delivery of bags through the hotel’s concierge or front desk to ensure welcome bags arrive safely to each guest.  Additional fees may apply for hotel’s concierge room delivery services.

• Assist with Seating and Floor Plan – The Modern Wedding Planner will help determine what style of reception, e.g., seated meal, cocktail style reception, buffet, action stations, etc., best suits each wedding couple.

Wedding Weekend

• Wedding Weekend Management Hours (30 Hours) – The 30 hours will be used toward the management of the wedding weekend. The Modern Wedding Planner will travel to the destination on the wedding weekend, and be there to ensure a beautiful and successful wedding.

• Modern Wedding Planner Travels to Destination on Wedding Weekend  – The Modern Wedding Planner will travel to the wedding destination to manage the wedding weekend and to ensure that every detail is covered, allowing the couple to enjoy their weekend with family and friends.

• Retrieve and Unpack All Wedding Day Accessories – The Modern Wedding Planner will arrive to the destination, retrieve and unpack all wedding day accessories, and organize everything according to day and event.

• Welcome Bag Assembly and Delivery – The Modern Wedding Planner will assemble the welcome bags and arrange delivery to the selected guests.

• Meet with Wedding Vendors for Itinerary Overview – The Modern Wedding Planner will meet with the catering/food and beverage manager, florist, and DJ for itinerary overview.

• Coordinate and Execute Guest Welcome Event – The Modern Wedding Planner will coordinate and execute a guest welcome event.  This event could be a cocktail party or even a welcome dinner.

• Coordinate and Execute Wedding Rehearsal and Rehearsal Dinner – The Modern Wedding Planner will coordinate and execute the wedding rehearsal and rehearsal dinner.

• Greet and Direct Vendors Day-of Ceremony – The Modern Wedding Planner will greet and direct vendors for the ceremony and reception set-up and installation.

• Bridal Emergency Kit – The Modern Wedding Planner will have the itinerary and Bridal Emergency Kit handy; in the instance, either one is needed.

• Complete Wedding Day Coordination – The Modern Wedding Planner will handle the complete wedding day coordination from set-up to breakdown.

• Organize Bridal Party Flowers and Pin Boutonnieres

• Provide Direction for Ceremony Procession  – The Modern Wedding Planner will provide direction for ceremony procession and activities to family, wedding party, and musicians.

• Delivery of All Ceremony and Reception Accessories – The Modern Wedding Planner will deliver all ceremony and reception accessories.  This includes readings, guestbook, programs, unity candle, flower-girl basket, place cards, menu cards, portrait, pictures, guest favors, readings, ring bearer pillow, programs, table numbers, toasting flutes, and cake knife and server.

• Gathering of Wedding Party and Family Members for Pictures

• Bustle Bride’s Dress and Freshen Make-Up throughout the Event 

• Cue the Band or DJ throughout the Reception Activities 

• Orchestrate the Major Moments of the Wedding Reception  – The Modern Wedding Planner will orchestrate the Grand Entrance, First Dance, First Welcome/Toast, Prayer/Blessing, Father/Daughter Dance, Mother/ Son Dance, Groom and Daughter Dance, Toasts, Cake Cutting, Bouquet and Garter Toss (optional), Last Dance, and Grand Exit.

• Coordinate with Vendors for Pick-Up of Rentals 

• Gather Gifts and Wedding Day Accessories after the Wedding  – The Modern Wedding Planner will gather gifts, readings, guestbook, programs, unity candle, flower-girl basket, place cards, menu cards, portrait, pictures, guest favors, readings, ring bearer pillow, programs, table numbers, toasting flutes, cake knife and server, and all other wedding day accessories and return them to Bride’s designated person.

• Return Any Rented Items to Vendor(s) 

• Coordinate and Execute Post Wedding Day Brunch – The Modern Wedding Planner will coordinate the post wedding day brunch.

• Coordinate Day-After Photography Shoot  – The Modern Wedding Planner will coordinate a day-after photography shoot, whether it is on-site or off.

• Arrange Private Activities and Tours for Couple and Guests – The Modern Wedding Planner will coordinate private group activities, whether they are girls’ spa day, guys’ golf outing, or a group snorkeling trip.